Legal Secretary to Partner
Company introduction: Our client is a foreign law firm which ranks among a handful of law firms with the breadth and caliber of practice to serve the complex needs of a discerning client base. With 18 offices in the business and political centers of Asia, Europe and North America, they offer a local understanding of business and the law combined with a unique global perspective.
Job Description:
Report To:Partner
Location: Shanghai
1. Perform a full range of professional legal secretarial and daily administrative support to 1-2 assigned Partners.
2. Maintain attorney’s daily schedule and client files.
3. Receive and screen incoming telephone calls and visitors.
4. Schedule and arrange meetings and conferences and notify appropriate parties.
5. Input attorney timesheet entries.
6. Draft and edit documents and correspondences.
7. Provide word processing in both Chinese and English. Be familiar with the format.
8. Prepare presentations (pitch materials).
9. Reserve firm-wide conference rooms for Partners’ travel arrangements and meetings.
10. Make domestic and international travel arrangements. Handle with attorneys’
11. Travel/miscellaneous expense reimbursement forms and reports in a careful manner.
12. Open new client/matter numbers, run conflict checks and relevant paperwork.
13. Prepare and process client bills.
14. Assist with corporate services work as assigned.
15. Provide other secretarial/administrative support as assigned.
Job Requirements:
1. Bachelor degree or above (major in English would be an advantage)
2. Minimum 4-5 years secretarial or administration experience in a multinational service company. (experience in a law firm would be an advantage)
3. Good written and oral English language capability
4. Proficiency with MS Word/Excel/Power-point and Windows system.
5. Strong communication skills
6. Good interpersonal and customer service skills
7. Good problem solving and organizational skills
8. Detail orientated, able to work under pressure
* Please send us your complete resume (both in Chinese and in English) to:
‘topjob_la016sh#dacare.com'(Please replace “#” with “@”)