Executive Assistant-Analyst
Company introduction:
Our Enterprise workforce provides deep expertise to manage and operate business functions and support client teams. They work in a wide range of functional areas including human resources, marketing and communications, finance, quality control, legal, IT, facilities and services.
There are many roles in Facilities & Services ranging from on-site facilities management, executive support services, office services, real estate and travel to workplace research and development, including: Archives & Records Management, Business Travel Group, Corporate Housing, Corporate Real Estate, Executive Support Services, Office Services, and Safety & Security. With such a wide range of roles, Facilities & Services is a very diverse team of professionals, with a wide range of backgrounds and experience. What they have in common is the ability to communicate well with people at all levels and an enthusiasm for solving problems.
An Executive Assistant provides an advanced level of executive support to various executives with complex organizational responsibilities, typically working in a team environment. The Executive Assistant serves as the primary support and acts as a liaison between executives and their organizations. In some cases, the Executive Assistant may act as an executive’s representative, as appropriate.
As an Executive Assistant, specific responsibilities may include:
1.Preparing non-routine correspondence according to company guidelines for signature by executives, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling)
2.Compiling, processing and analyzing data based on research objectives and preparing reports
3.Arranging and coordinating meetings/conferences in liaison with the Meeting and Events Planning team
4.Anticipating travel needs of executives and independently coordinating complex travel arrangements
5.Preparing draft proposals and presentations with direction from executives
6.Assisting with miscellaneous complex administrative tasks (i.e. locating and completing standard company forms, providing invoicing and accounts reconciliation support, maintaining voicemail/email distribution lists)
7.Managing complex calendar / diary activity, including coordination of appointments for executives
8.Providing telephone support and acting as executives’ representative to independently handle calls as appropriate
Qualifications:
To qualify, candidates must have:
1.3 – 4 years relevant experience of Executive Support
2.bachelor degree and above
3.English level: CET 6 or TEM 8
4.Proven ability to work independently and as a team member
5.Ability to work creatively and analytically and maintain confidentiality
6.Excellent communication (written and oral) and interpersonal skills
7.Excellent customer service skills
8.Must display professionalism and confidence
* Please send us your complete resume (both in Chinese and in English) to: ‘topjob_hr073sh@dacare.com’