Archives September 2008

Executive Secretary (hr113sh)

Job Title: Executive Secretary
Job Description:
Company introduction:
Our Client is an American based world-class leading company, and a Fortune 1000 and S&P 500 member, with headquarters in USA.

Report To: Asia Pacific Vice president
Location: Shanghai
Responsibilities:
1. Screen and answer calls, transmit messages, handling mail services, receiving VIPs, etc. and follow up relevant items according to VP’s assignment.
2. Keep filing system, manage agenda, make appointments, update calendar for VP.
3. Set up conference calls with reminders and relevant support.
4. Coordinate with key clients for business arrangement: write, review and/or summarize interior design/décor client contracts and miscellaneous reports
5. Make travel arrangements;
6. Assist to search and collect resource for assignment; Help on classified information for business needs; Support business leader on effective connection with Corp leaders
7. Perform a wide variety of executive secretarial and administrative duties as required by daily operations
Requirement:
1. Bachelor degree or above. Major in English, business management or Secretary is preferred.
More than 4 years working experience in MNC and experience with secretary or assistant duties is a plus.
2. Ability to appropriately handle confidential and sensitive information;
3. Thinks logically, good mathematical understanding, able to check information for consistency;
4. Willing to take challenge and quick in learning.
5. An enthusiastic and motivated team player
6. Fluent in oral and written English.
* Please send us your complete resume (both in Chinese and in English to: ‘topjob_hr113sh@dacare.com'(Please replace “#” with “@”)
* In the email subject MUST you plus the position name ?in either En or Ch ?

Office Manager & Personal Assistant (hr114sh)

Job Title: Office Manager & Personal Assistant
Job Description:
Company introduction:
Our Client is an American based world-class leading company, with headquarters in USA.

Report To: Managing Director
Location: Shanghai
Responsibilities:

A. Office Administration Management
1. Negotiate admin contracts e.g. office lease, hotel, air & train tickets, car rental etc.
2. Develop and recommend office procedures and systems;
3. Ensure smooth office operations
4. Responsible for making, coordinating and confirming all travel arrangements
5. Able to interface with local office Admin. Management

B. Provide Secretarial support to Managing Director:
1. Perform a wide variety of executive secretarial and administrative duties as required by daily operations
2. Responsible for keeping the calendar of the Managing Director and coordinating and confirming all business appointments
3. Review and summarize miscellaneous reports and documents;
4. Prepare background documents as necessary
5. Prepare first draft reports
6. Arrange meetings and conferences

Qualifications:
1. University graduates
2. Minimum 6 years work experience of admin/secretary support, at least 1 year experience as an Office manager in multi-national firm.
3. Strong PC skills: MS Word, Excel, PowerPoint and Outlook
4. Excellent command of English, good oral English is a must
5. Easy-going personality, self-disciplined, proactive, good time management skill and sensitive to business issues, good team work spirit.
6. Excellent organizational skills and proven attention to detail;
7. Ability to appropriately handle confidential and sensitive information.
* Please send us your complete resume (both in Chinese and in English to: ‘topjob_hr114sh@dacare.com'(Please replace “#” with “@”)
* In the email subject MUST you plus the position name ?in either En or Ch ?